Fill every shift.
Automatically.

When a worker calls in sick, Subshift instantly identifies qualified, available replacements and notifies them until every slot is filled — no calls, no spreadsheets, no gaps.

How it works

Three steps from shift gap to shift filled.

01

Client raises a shift request

A client logs in, picks a role, date, and time — and submits. That's it. Takes under a minute.

02

Subshift finds and notifies workers

Our matching engine scans availability, qualifications, and compliance records, then sends instant notifications to eligible workers.

03

Shift filled automatically

The first qualified worker to accept locks in the shift. The agency and client are notified immediately — no chasing required.

Built for everyone in the chain

One platform, three tailored experiences.

Agencies

Full control and visibility

Manage your entire workforce from one dashboard. Monitor fill rates, compliance status, and earnings across every client and shift — in real time.

Clients

Raise a shift in seconds

Log in, submit a shift request, and track fill status in real time. No calls back and forth, no waiting for updates — you're always in the loop.

Workers

Set availability, get offers that fit

Tell us when you're free and what you're qualified for. We'll send you shifts that match — accept in one tap, straight from your phone.

Everything you need to run a modern staffing operation

Subshift is purpose-built for staffing agencies and the clients and workers they serve — not adapted from generic project management software.

  • Automated worker matching
    Instantly match open shifts to qualified, available workers based on role, location, and compliance status.
  • Real-time fill status
    Agencies and clients always know exactly where a shift stands — from open to notified to filled.
  • Compliance and document management
    Store certifications, right-to-work checks, and DBS records. Workers are only matched when their documents are valid.
  • Timesheets, approvals, and invoicing
    Workers submit timesheets, clients approve them, and invoices are generated automatically — no back-and-forth.
  • Role-based portals for each user type
    Agencies, clients, and workers each get a purpose-built interface — no clutter, no confusion.
Agency Dashboard

Everything at a glance

The moment you log in you can see what needs your attention. Open slots, at-risk shifts, compliance alerts, and revenue — all on one screen, always live.

  • Real-time fill rate across all clients and shifts
  • Shifts that need attention highlighted in amber and red
  • Compliance alerts — expiring documents, pending reviews
  • Revenue this month and outstanding invoices
agency.subshift.app/dashboard
Subshift
Dashboard
Shifts
Timesheets
Workers
Clients
Invoices
Compliance
Reports
Dashboard
+ New Shift
Active Workers
84
Upcoming Shifts
23
Clients
12
Open Slots
5
Needs Attention
Client
Position
Date
Time
Slots
Status
Sunrise Care
Care Worker
28 Mar
07:00
1/2
AT RISK
The Willows
Night Support
28 Mar
22:00
0/1
UNFILLED
Shift Lifecycle

From request to invoice — fully automated

Every step of the staffing process flows through Subshift. Nothing falls through the cracks.

Step 1

Client Request

Client logs in and submits a shift request — role, date, time, slots.

Step 2

Agency Review

Agency sees the request instantly. Approve or reject in one click.

Step 3

Worker Matching

Subshift finds available, compliant workers and sends notifications.

Step 4

Acceptance

A worker accepts. Shift is locked. Client and agency are notified.

Step 5

Timesheet

Worker submits hours. Client approves the timesheet directly in the portal.

Step 6

Invoice

Invoice generated automatically from the approved timesheet. Done.

Zero phone calls. Zero chasing. Zero gaps.

Once a shift is created, Subshift handles everything from matching to invoice. Your team stays focused on building client relationships — not filling spreadsheets.

agency.subshift.app/compliance
Subshift
Dashboard
Workers
Compliance
Invoices
Compliance
3 documents expiring within 30 days
Worker
Document
Expires
Status
Emma Clarke
DBS Certificate
15 Apr 2026
EXPIRING
James Osei
Right to Work
02 May 2026
EXPIRING
Sarah Patel
DBS Certificate
30 Jun 2027
VALID
Tom Richards
Manual Handling
MISSING
Aisha Diallo
Right to Work
15 Mar 2028
VALID
Compliance Management

Stay compliant.
Always.

Subshift tracks every document for every worker. DBS certificates, right-to-work checks, manual handling — you know exactly what's valid, what's expiring, and what's missing.

  • Expiry alerts before documents lapse — no nasty surprises
  • Workers are only matched to shifts when their documents are valid
  • Full compliance audit trail, always ready for inspection
  • Configurable document types per role and client requirement
Invoicing & Payroll

From timesheet to invoice
in one click

Once a client approves a timesheet, Subshift generates the invoice automatically. No manual data entry, no reconciliation headaches — just accurate invoices ready to send.

  • Auto-generate invoices from approved timesheets
  • Track invoice status: draft, sent, paid, overdue
  • Financial reports — revenue, outstanding, hours by period
  • Payroll export ready for your payroll provider
agency.subshift.app/invoices
Subshift
Dashboard
Timesheets
Invoices
Reports
Invoices
Generate Invoice
Outstanding
£4,820
Sent this month
£12,350
Overdue
£1,200
Invoice #
Client
Amount
Date
Status
INV-0041
Sunrise Care
£1,840
25 Mar
SENT
INV-0040
The Willows
£2,980
22 Mar
PAID
INV-0039
Meadow House
£1,200
10 Mar
OVERDUE
INV-0038
Sunrise Care
£3,120
07 Mar
PAID

What running on Subshift looks like

< 5 min
Average time to fill a shift
vs. 45+ minutes of calls and messages
0
Phone calls to fill a shift
Workers notified and confirmed automatically
100%
Compliance visibility
Every document tracked, every worker checked
1 click
From timesheet to invoice
Approved timesheets auto-generate invoices

No more chasing workers

Subshift sends notifications to every eligible worker and stops when the shift is filled. You never need to pick up the phone.

No more compliance surprises

Documents are tracked automatically. If a worker's DBS expires, they are removed from the eligible pool until it's renewed.

No more invoicing delays

The moment a client approves a timesheet, an invoice is ready. Your finance team closes faster, every month.

Ready to stop chasing workers?

Join the waitlist and be among the first agencies to try Subshift.

Get early access