Fill every shift.
Automatically.
When a worker calls in sick, Subshift instantly identifies qualified, available replacements and notifies them until every slot is filled — no calls, no spreadsheets, no gaps.
How it works
Three steps from shift gap to shift filled.
Client raises a shift request
A client logs in, picks a role, date, and time — and submits. That's it. Takes under a minute.
Subshift finds and notifies workers
Our matching engine scans availability, qualifications, and compliance records, then sends instant notifications to eligible workers.
Shift filled automatically
The first qualified worker to accept locks in the shift. The agency and client are notified immediately — no chasing required.
Built for everyone in the chain
One platform, three tailored experiences.
Full control and visibility
Manage your entire workforce from one dashboard. Monitor fill rates, compliance status, and earnings across every client and shift — in real time.
Raise a shift in seconds
Log in, submit a shift request, and track fill status in real time. No calls back and forth, no waiting for updates — you're always in the loop.
Set availability, get offers that fit
Tell us when you're free and what you're qualified for. We'll send you shifts that match — accept in one tap, straight from your phone.
Everything you need to run a modern staffing operation
Subshift is purpose-built for staffing agencies and the clients and workers they serve — not adapted from generic project management software.
- Automated worker matchingInstantly match open shifts to qualified, available workers based on role, location, and compliance status.
- Real-time fill statusAgencies and clients always know exactly where a shift stands — from open to notified to filled.
- Compliance and document managementStore certifications, right-to-work checks, and DBS records. Workers are only matched when their documents are valid.
- Timesheets, approvals, and invoicingWorkers submit timesheets, clients approve them, and invoices are generated automatically — no back-and-forth.
- Role-based portals for each user typeAgencies, clients, and workers each get a purpose-built interface — no clutter, no confusion.
Everything at a glance
The moment you log in you can see what needs your attention. Open slots, at-risk shifts, compliance alerts, and revenue — all on one screen, always live.
- Real-time fill rate across all clients and shifts
- Shifts that need attention highlighted in amber and red
- Compliance alerts — expiring documents, pending reviews
- Revenue this month and outstanding invoices
From request to invoice — fully automated
Every step of the staffing process flows through Subshift. Nothing falls through the cracks.
Client Request
Client logs in and submits a shift request — role, date, time, slots.
Agency Review
Agency sees the request instantly. Approve or reject in one click.
Worker Matching
Subshift finds available, compliant workers and sends notifications.
Acceptance
A worker accepts. Shift is locked. Client and agency are notified.
Timesheet
Worker submits hours. Client approves the timesheet directly in the portal.
Invoice
Invoice generated automatically from the approved timesheet. Done.
Once a shift is created, Subshift handles everything from matching to invoice. Your team stays focused on building client relationships — not filling spreadsheets.
Stay compliant.
Always.
Subshift tracks every document for every worker. DBS certificates, right-to-work checks, manual handling — you know exactly what's valid, what's expiring, and what's missing.
- Expiry alerts before documents lapse — no nasty surprises
- Workers are only matched to shifts when their documents are valid
- Full compliance audit trail, always ready for inspection
- Configurable document types per role and client requirement
From timesheet to invoice
in one click
Once a client approves a timesheet, Subshift generates the invoice automatically. No manual data entry, no reconciliation headaches — just accurate invoices ready to send.
- Auto-generate invoices from approved timesheets
- Track invoice status: draft, sent, paid, overdue
- Financial reports — revenue, outstanding, hours by period
- Payroll export ready for your payroll provider
What running on Subshift looks like
No more chasing workers
Subshift sends notifications to every eligible worker and stops when the shift is filled. You never need to pick up the phone.
No more compliance surprises
Documents are tracked automatically. If a worker's DBS expires, they are removed from the eligible pool until it's renewed.
No more invoicing delays
The moment a client approves a timesheet, an invoice is ready. Your finance team closes faster, every month.
Ready to stop chasing workers?
Join the waitlist and be among the first agencies to try Subshift.
Get early access