Your agency runs on
relationships.
Let Subshift handle the rest.
Every shift placement generates revenue. Every unfilled shift erodes a client relationship. Subshift automates the entire cycle — from first request to final invoice — so your team can focus on what actually grows the business.
No credit card required · Clients & workers always free · Cancel any time
Does this morning sound familiar?
It's 7:15am. You've just had a cancellation for an 8am shift at your biggest client. You start calling down your list — voicemail, voicemail, "not available today", voicemail. The client rings asking for an update. You're 40 minutes in, you've missed your own breakfast, and you've got three other open shifts to fill today. This is Tuesday.
This is what Subshift was built to eliminate.
Before & after Subshift
Here's how the same Monday morning looks.
Before Subshift
After Subshift
Built for every type of shift-based agency
From a single care home to 300 hospitality venues — Subshift handles the complexity so you don't have to.
Healthcare staffing
DBS, right-to-work, and mandatory training checks baked in. CQC-ready compliance audit trails. No unqualified placements, ever.
Hospitality cover
Last-minute covers for hotels, restaurants, and events. Fast cascade matching means gaps fill in minutes, not hours.
Security shifts
SIA licence tracking, site-specific requirements, and instant escalation when urgent cover is needed.
Warehousing & logistics
High-volume, high-turnover environments. Bulk shift creation, location-based matching, and automated timesheets at scale.
Here's how a typical morning changes
Everything at a glance. Nothing missed.
Your live command centre: open shifts, fill rates, compliance alerts, worker availability, and financial KPIs — all updating in real time.
Fill shifts without lifting a phone
The moment a shift opens — whether raised by a client or created by your team — Subshift scores your entire worker pool against availability, proximity, skills, and compliance. The best matches are notified automatically, in priority order.
You watch it fill in real time. If the first worker declines, the next is notified instantly. No gaps. No manual chasing.
- ⚡ Auto-match workers by skill, location, and live availability
- 📊 Real-time fill status on every open shift
- 🔔 Push, SMS, and email notifications — worker's choice
- 🔄 Cascade mode: next-best worker notified if first declines
- 📋 Full shift history and audit trail, always searchable
- ⏰ Urgent shift escalation for same-day requests
Know your bench before you need it
Your entire workforce — every profile, document, certification, and availability record — in one place. Subshift gives you a real-time view of who is ready to work, who is compliant, and who might have something expiring.
Stop guessing. Stop calling to check. Know your bench.
- 👤 Centralised worker profiles with full document history
- 📅 Live availability tracking — always up to date
- ⚠️ Document expiry alerts with configurable lead times
- ✅ Right-to-work and certification verification
- 📍 Location-based matching for proximity to client sites
- 📥 Bulk import from CSV — migrate your workforce in minutes
Sleep soundly. Compliance is enforced automatically.
One non-compliant placement can end a client relationship, trigger a regulatory investigation, or expose your agency to serious liability. Subshift removes human error from the equation entirely.
Workers with lapsed documents are automatically blocked from shifts before you ever see them as a match. The system enforces your compliance rules — without you having to remember.
- 🚫 Non-compliant workers automatically excluded from matching
- 📄 Automated document expiry tracking with advance alerts
- ✅ Right-to-work verification built into the worker profile
- 🔍 Full compliance audit trail for CQC and other inspections
- ⚠️ Configurable alert thresholds — warn you 30, 60, 90 days out
- 📊 Compliance overview dashboard — see your entire workforce at a glance
Hours tracked. Disputes killed at source.
Paper timesheets get lost. WhatsApp photos get disputed. Email threads get ignored. Digital timesheets submitted through Subshift are timestamped, geo-tagged, and tied directly to the confirmed shift.
The client approves, you see it immediately, and the hours flow straight into invoicing and payroll. No re-keying. No errors. No chasing.
- 📱 Workers submit timesheets from their phone at shift end
- ✅ One-click client approval via their portal
- 🔗 Approved hours feed directly into invoicing and payroll
- ⚠️ Exception alerts for missed or disputed timesheets
- 📋 Full timesheet history, filterable by client or worker
- 🚫 No paper, no re-entry, no calculation errors
From shift to pay in minutes. Not days.
Every approved timesheet automatically generates the right invoice for the client and the right payroll entry for the worker. No spreadsheets. No copy-paste. No Friday afternoon of invoice hell.
Revenue you've earned hits the books the moment a timesheet is approved — not a week later when someone remembers to invoice.
- 🧾 Auto-generated client invoices from approved timesheets
- 💰 Worker payroll runs calculated automatically
- 📊 Revenue, margin, and billing reports by client or period
- 📤 Export to your accounting software (Xero, QuickBooks)
- 📅 Scheduled invoicing — weekly, fortnightly, or monthly
- 🔢 Itemised breakdown per shift, per worker, per client
Everything your agency needs — built in
No bolt-ons. No integrations to maintain. Every feature ships with your subscription.
Automated shift matching
Instant worker matching on skills, availability, proximity, and compliance status.
Real-time fill status
Live view of every open, pending, and confirmed shift in your operation.
Multi-channel notifications
Push, SMS, or email — workers choose. First to respond gets the shift.
Cascade & urgency modes
Auto-escalate to next-best worker. Flag urgent shifts for priority handling.
Worker profiles
Centralised profiles with documents, certifications, and availability records.
Worker mobile app
Workers set availability, see shifts, accept work, and submit timesheets from their phone.
Availability tracking
Live availability records — always current, always accurate.
Bulk worker import
Migrate your existing workforce from CSV in minutes.
Client self-service portal
Clients raise shifts, track progress, and approve timesheets — without calling you.
Digital timesheets
Workers submit, clients approve. Flows straight into invoicing.
Auto invoicing
Invoices generated from approved timesheets. Sent automatically.
Payroll runs
Worker pay calculated and processed — correct every time.
Automatic compliance
Non-compliant workers blocked from shifts automatically — no manual checks.
Document expiry tracking
Configurable advance alerts — 30, 60, 90 days before anything lapses.
Right-to-work checks
Verification built into worker onboarding and shift matching.
Full audit trail
Every placement, approval, and document change — logged and searchable.
What agencies are saying
"We used to spend 2–3 hours every morning filling last-minute gaps. Now I get a notification when it's done. I don't know how we managed before."
"The compliance piece alone is worth it. We had a near-miss with a lapsed DBS. With Subshift, that worker is blocked automatically — I don't even see them as an option."
"Invoicing used to take us half a day every Friday. Now it takes fifteen minutes. That time goes into business development instead."
One missed shift costs more than a month's subscription.
At £199/mo, a single prevented missed shift pays for Subshift. At £499/mo, the time you save on invoicing alone covers the cost. The agencies asking "can we afford it?" are the ones who can't afford not to.
No credit card required · 14-day free trial · Clients & workers always free