Subshift

Timesheets

Timesheets are submitted by workers after they complete a shift. As an agency admin you review them, approve or reject each one, and then generate invoices from the approved set. This page explains how to navigate the timesheets list and understand the status lifecycle.

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The timesheets list showing status badges, worker names, client names, and dates.

Navigating to timesheets

Click Timesheets in the left sidebar. The list shows all timesheets across your agency, newest first.

Filtering and sorting

Use the filter bar at the top of the list to narrow down by:

  • Status — PENDING_APPROVAL, APPROVED, REJECTED, or AUTO_APPROVED.
  • Client — view timesheets for a single client business.
  • Worker — view one worker's submission history.
  • Date range — filter by the shift date the timesheet covers.

Tip

To prepare for an invoicing run, filter to PENDING_APPROVAL and work through approvals before generating the invoice batch.

Timesheet status lifecycle

Each timesheet moves through the following statuses:

  • PENDING_APPROVAL — submitted by the worker, waiting for review.
  • APPROVED — accepted by the agency (or client, if client approval is enabled). The timesheet is now eligible to be included in an invoice.
  • REJECTED — rejected with a reason. The worker is notified and may resubmit or contact the agency.
  • AUTO_APPROVED — automatically approved after the configured approval window passes with no action.

Note

Only APPROVED and AUTO_APPROVED timesheets are included when you generate invoices. Pending or rejected timesheets are excluded from the invoice batch.

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